- Date released
- 13 October 2021
- Request number
-
202109022
- Release of information under
- Freedom of Information Act 2000 (FOIA)
Information requested
I would like to know what softwares are being used to manage your estate, particularly relating to the following activities and tasks [in the below table]:
Information released
We confirm that under Section 1 of the FOIA, we hold the information relevant to your request.
Please find the name of software, version and how managed listed in the table below.
In relation to the estates management aspects of the query (i.e. the tasks relating to the first four “Activity” categories), we do not use any software to manage our estate other than Microsoft Excel and Word. This is used to collate management information. We are a minor tenant at each of our office locations, and we would obtain any additional information we might require from relevant third parties such as the building landlords or their agents. We do not hold information on the software used by those third parties.
| Activity | Tasks | Name of software used | Version used | Managed in house or outsourced to third parties |
|---|---|---|---|---|
| Space and Facilities Management | Facilities planning | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM |
| Resource scheduling | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM | |
| Utilisation and optimisation analytics | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM | |
| Floor plan visualisations | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM | |
| Maintenance Management | Proactive maintenance scheduling | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM |
| Reactive maintenance scheduling | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM |
|
| Work order administration | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM | |
| Estate strategy planning | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM | |
| Reporting and disclosures | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM | |
| Estate Portfolio Management | Estate strategy planning | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM |
| Reporting and disclosures | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM | |
| Sustainability and Energy Management | Energy consumption measurement and reporting | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM |
| Waste management | Microsoft Excel and Microsoft Word | Office 365 | Supported by CANCOM | |
| Carbon emissions tracking | Office 365 | Supported by CANCOM | ||
| Capital Project Management Capital Project Management | Project planning and design | Microsoft Project and Microsoft Visio | Office 365 | Supported by CANCOM |
| Cost and resource planning and management | Microsoft Project | Office 365 | Supported by CANCOM | |
| Financial Planning | Financial planning and management | Oracle Hyperion Financial Management | Fusion Edition 11.1.2.4.204.5264 |
Outsourced to SSCL |
Exemptions applied
N/A
PIT (Public Interest Test) if applicable
N/A